Keeping Track of All Your Blogs

Teli Adlam —  January 28, 2006

When you get past a certain number of blogs, things can become a little hectic around the office. Especially if you don’t have some type of organization in place to begin with.

I quickly discovered this around my tenth blog and devised a system to help me better manage my time and resources.

The first thing that needed to be done was a blog inventory to find out exactly how many blogs I had, what had been done with them, what needed to be done with them, and so forth.

I logged into my domain registration account and asked myself a few questions about each site.

Based on the response, added it into the Blog Network, Affiliate Network, or Personal/Fun category.

Some of the questions I ask about my sites are:

  • What is the overall tone of the blog? Informational, personal, commentary, etc.?
  • What layout am I using? (Some of my blogs don’t resemble a traditional blog at all.)
  • What is the primary goal of the blog? Profit, exposure, traffic generation, etc.?
  • What is the primary income source? Affiliate links, AdSense, text ad sales, etc.?

Once I finished filtering, I set up a three ring binder with dividers separating each of the groups. Then registered a free email account for each of the different groups to serve as a catch all for general correspondence.

If free e-mail doesn’t suit you or if you have a hub for your networks, you can set up a general e-mail at that domain (i.e. blogs@yourblognetwork.com)

Then, for each domain, set up e-mail accounts that forward to the catch all account. This allows me to present my visitors with what seems like a site-based e-mail address, an e-mail address to use when submitting the blogs to various directories and newsletters, while still having the flexibility of managing the blog e-mails from a central location.

For each of the individual blogs, I fill out a general information sheet which contains the login details, site name, email used, passwords, associated costs, host account, registrar, registration date and expiration.

For the blogs in the Blog Network and affiliate categories, I take it a step further and fill out my niche blog worksheet for each.

The niche blog worksheet covers the topic of the blog, the keywords, income sources, and overall website goals.

Finally, I print out the worksheets and file them in the appropriate section of the three ring notebook. When I register a new blog, I’ll immediately fill out the worksheets and file it in its appropriate location in the binder.

Each day, I can open the notebook and gauge how much progress I’m making with each blog.

Having a system in place requires a little more work than usual, but the increased productivity can pay off with saved money and less wasted time in the future.

Teli Adlam

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4 responses to Keeping Track of All Your Blogs

  1. I need to do something similar. I am very pleased with the Optiniche package. I purchased it because of a recommendation by Lynn Terry.

  2. I’m glad to have pointed you in this direction, Bob – I’m a huge fan of the OptiNiche package myself!

    Great post here, Teli – I’m taking your advice 😉 😀

    – Lynn Terry

  3. Thank you Bob and Lynn. Your comments mean a lot to me and I hope the filing system works for you!

    ~ Teli

  4. Your system really impresses me. As time passed by, I lost track of all the important things about my blog. Sometimes the domain expired already and then I just realised when I revisited that inactive blog.

    You are really professional.